Working With Children Check

 

WORKING WITH CHILDREN CHECK - COMPLIANCE

Information for Volunteers & Paid employees

  • The WWC Check is Government requirement 
  • Volunteers and employees aged over 18 must provide their WWC number to their club (unless exempt - see below) 
  • A WWC Check is free for volunteers
  • A WWC Check costs $80 if you in a paid position
  • Persons requireing a WWC Number must apply on-line for a WWC Check

WWC Check Application Process

  1. Apply for a WWC Check
  2. Once you apply on-line you receive an Application (APP) number
  3. Take your APP number and Proof of ID to a NSW Service Centre (RTA)
  4. Persons in a paid role pay a fee of $80 at the motor registry
  5. Your WWC Number is issued by email usually within 1-2 weeks

Exemptions

The following are exempt in sport from providing a WWC number:

  • Persons under 18 years of age
  • Referees
  • Volunteers who coach or manage their own child's or close relative's team 
  • Canteen managers, canteen workers and caterers
  • Grounds persons

Close Relative - is defined as a spouse or de facto partner of the person; or a child, step-child, sibling, step-sibling, parent, step-parents, grandparent, step-grandparent, aunt, uncle, niece or nephew of the person. 

What do Exempt Persons sign?

Exempt persons complete a FNSW Member Protection Declaration 

Club volunteers provide the MPD to their club. Referees provided the MPD to their Referee Branch.  

 

WORKING WITH CHILDREN CHECK - COMPLIANCE

Information for Clubs, Associations & Referee Branches

All clubs, associations and referee branches MUST BE COMPLIANT with the NSW WWC Check.  Non-compliance can result in significant Government fines.

GUIDELINES

Download and refer to the WWC Employer Guidelines 

MEMBER PROTECTION OFFICERS

It is a mandatory requirement of FNSW that all clubs, associations and referee branches have a Member Protection Information Officer (MPIO).  For more information click here.

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STEPS TO MANDATORY WWC CHECK COMPLIANCE:

1.    Appoint a person to manage the WWC Check 

2.    Register your organisation for the WWC Check (see below)

3.    Identify roles which are child related.   Child related roles in football are:

  • All paid roles working with children u18 require a WWC Check and must provide a WWC Number to their employer.
  • Volunteer coach, manager, trainer, technical director, youth coordinator, committee member, MPIO, referee coach and any other role which involves working with children u18 (unless exempt).

4.    Determine who is exempt from the Check. (see below)

5.    Advise all volunteers and workers required to hold a WWC Number to apply for a WWC Check and provide their WWC Number to your organisation. (unless exempt)

7.    Create a list of all persons working or volunteering with children in your organisation.  Collect and list their WWC Number next to their name.

8.    Verify all WWC Numbers on-line.   (See below for guidance)

9.    Keep a record of all verifications on file (See below for guidance)

Child Safe Culture 

The WWC check and having a child safe culture at your club is integral to providing a safe and child friendly sport experience for children.  

Audits and Government Fines

The NSW Office of the Children's Guardian is authorised to conduct audits on organisations for compliance with the working with children check.  Failure to comply can result in significant Government fines.   Football NSW requires all clubs, associations and referee branches and all persons who are required to comply with the working with children to be compliant.  Football NSW reserves the right to conduct WWC compliance audits on any club, association, branch or referee branch affiliated to FNSW and/or covered by FNSW insurances.

IS YOUR ORGANISATION WWC COMPLIANT?

ONLY OBTAINING WWC NUMBERS FROM YOUR WORKERS AND VOLUNTEERS DOES NOT MAKE YOUR ORGANISATION COMPLIANT.

TO BE COMPLIANT CLUBS, ASSOCIATIONS, BRANCHES & REFEREE BRANCHES MUST ALSO VERIFY WWC NUMBERS ON-LINE AND KEEP A RECORD OF ALL VERIFICATIONS.

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GUIDANCE NOTES FOR CLUBS

How to register your club

  • Register at kidsguardian.nsw.gov.au
  • On the registration page select the sector called 'clubs and other bodies providing services for children'.  
  • Create a Username and Password for your organisation & keep this on file.
  • Start verifying.

How to verify a WWC Number

  • Go to kidsguardian.nsw.gov.au
  • Select the Employer Log In and Verify tab.
  • Log in using your club Username and Password
  • Enter the worker's Surname, Date of Birth and WWC Number and select Verify.
  • You should then receive a clearance or result message.
  • Print the clearance page and keep it on file.

How to keep a record of WWC verifications

  • Open the FNSW Verification Record template and save as your club's WWC Verification Records document.  e.g. "Manly FC WWC Verification Records"
  • Record and save the details of all WWC Verifications in the document.
  • Your WWC Verifications document must be updated and maintained regularly for auditing purposes.

WWC Exemptions

Exemptions in sport include:

  • Persons under 18 years of age
  • Referees  (who only referee games)
  • Volunteer parents who coach or manage their own child's team
  • Volunteers who only coach or manage a close relative's team
  • Canteen managers, canteen workers, caterers
  • Grounds persons 

More information about exemptions

What do exempt people sign?

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Frequently Asked Questions

Q1: Who requires a WWC Check?

  • All paid persons who work with children under 18 yrs
  • All volunteers who work with children under 18 yrs, unless exempt
  • Coaches, managers, trainers, youth co-ordinators, technical directors, MPIOs, chaperones, tour directors, Committee members or Board members who assist with the delivery of activities, events or functions that involve children aged under 18 and any other person working or volunteering  with children.
  • Persons who mentor or directly supervise children under 18 years.
  • Referee coaches, referee mentors, referee assessors

Q2: WWC Exemptions - who is exempt and who is not exempt?

EXEMPT

  • Volunteer coach or manager of your own child’s team
  • Volunteer coach or manager of a close relative's team
  • Volunteers under 18 years of age   
  • Referees who only referee matches  
  • Canteen workers or caterers
  • Groundspersons
  • Guest presenters or speakers for a one-off presentation
  • Persons who work or volunteer with children visiting NSW from another State to attend an event where the work in NSW will be for no more than 30 days in a calendar year.

NOT EXEMPT

  • Police Officers
  • School Teachers
  • Persons working with children U18 in a paid role
  • Trainers, youth co-ordinators, technical directors, physios, first aid officers, MPIOs, chaperones, tour directors, Committee members or Board members who assist with the delivery of activities, events or functions that involve children aged under 18 and any other person working or volunteering with children.
  • Persons who have relocated to NSW and hold a working with children blue card or clearance from another State are not exempt.

Q3: What is the definition of paid?   A: Any payment, honorarium, lump sum, out of pocket expenses including in cash or kind such as discounted player fees. It is not payment where reimbursement is paidand a receipt for expenses is provided.  

Q4: What if someone refuses to provide a WWC Number, full name or DOB to their club?  A: They cannot work or volunteer with children under 18 years.

Q5: Where can I get a WWC Number?   A: Apply online at kidsguardian.nsw.gov.au

Q6: Do existing paid employees need a WWC number?   A: Yes, all paid employees, including existing employees who work with children must apply for a WWC Check and provide their WWC Number to their employer.

Q7: How long does a WWC Check last?  A:  5 years

Q8:  What does a WWC Number look like?    A:  Paid position WWC1234567E    Volunteer position WWC1234567V

Q9:  Can I use a volunteer WWC Number (WWC1234567V) for a paid position?    A:  No. You must go on-line and upgrade to a WWC for paid employees.

Q10:  Can I use a paid WWC Number (with an E on the end) for a volunteer position?  A:  Yes, a paid WWC Number that ends in an 'E' can be used for both paid and volunteer positions.

 

ENQUIRIES

NSW Office of the Children's Guardian

WWC Check Phone:   02 9286 7219

Website:   kidsguardian.nsw.gov.au 

Football NSW Member Support

Phone: 02 8814 4402

E: michelle@footballnsw.com.au

 

WEBPAGES

FNSW Member Protection webpage

www.playbytherules.net.au

www.kidsguardian.nsw.gov.au 

 

 

FNSW Child Protection Seminars

These seminars were previously known as Working with Kids (WWK) Seminars.

It is a mandatory requirement of FNSW that all coaches and managers registering for the 2016 FNSW Leagues attend a Child Protection Seminar run by Football NSW.

More information about the Child Protection Seminars